Purchasing management is a core functionality of ManageClean on SAP Business One that enables you to use its integrated capabilities to manage your entire procurement process from purchase order creation to vendor invoice payment.

You can use an XL based file that shows all the items/supplies you purchase from your vendors.  The file can sometimes be provided by your vendor, downloaded from the vendor website, or generated manually.  ManageClean can import the data so you do not have to enter it manually.  If you prefer, you can copy item purchases from a spreadsheet and paste them directly to a purchase order screen in ManageClean.


Defined in the cleaning contract is whether cleaning supplies are included in the monthly cost to customers or not.  If supplies costs are included in monthly contract, ManageClean designates them prepaid (PP), meaning the customer should not be charged additionally for these supplies.  If supplies are not included in the monthly contract, ManageClean designates them as charge back (CB), meaning the customer should be charged for these supplies.  You can charge back the cost of the supplies as an invoice to customers as incurred.  Regardless of charge back or prepaid, you capture the movement of supplies items within ManageClean.

This Video Covers How To:

  • Create a Purchase Order and Process it to Your Supplies Vendor
  • Convert a Purchase Order to a Goods Receipt or an AP Invoice
  • Import Vendor Purchases Function to Create a Purchase Order
  • Process Charge Back Supplies from Sales Order to AP Invoice

ManageClean on SAP Business One is a cloud-based business management software for small/midsize commercial cleaning, janitorial services and building service companies.  ManageClean bundles the functionality of SAP Business One along with specialized features built specifically for cleaning service companies. 

Learn more on the SEIDOR website Commercial Cleaning (