This video on SAP Business One Item Master Tips is for these business scenarios:
- You’re a small/midsize business that has just purchased SAP Business One
- You want to use the item master to manage all the items that you purchase, manufacture, sell, or keep in stock
- You want to know the difference and impact of selecting the categories for inventory items, sales items, and purchased items
- You want to know how item prices are shown and related in the item master
Item Master Rules
One important rule applies to item master data. If a master data record is used in a marketing document or in an accounting or inventory transaction (such as an A/P invoice, A/R Invoice, Journal Entry and so on), it cannot be deleted.
But what about obsolete items? Perhaps you no longer wish to sell a particular model, but since it has been stocked and sold in the past you cannot delete it. What can you do? Instead you can mark the item as inactive so it can no longer be added to sales orders. The inactive checkbox can also be used for products that are not yet ready for sales and purchasing transactions.
You can choose to exclude these inactive items from system reports. Later on, when you archive old data and these items no longer have transactions related to them in the database, it is possible to delete them completely.
For more information, review our other SEIDOR Help Docs pages, or visit www.seidor.us